Hostel Mate × Hostelworld Integration
Hostelworld brings the backpackers. Hostel Mate keeps the calendar sane.
The quick win
Near real‑time two‑way sync for availability, rates, bookings, cancellations (and supported modifications)
Near real‑time two‑way sync for availability, rates, bookings, cancellations (and supported modifications)
Dorm‑friendly, bed‑level control with per‑person pricing
Smart rate adjustments to protect your net revenue on Hostelworld
Simple restrictions like min/max length of stay and stop‑sell
Cleaner operations: one calendar, one source of truth, fewer mistakes
Why connect Hostelworld to Hostel Mate?
If you sell on Hostelworld, you already know the upside: it's one of the biggest channels for hostel travelers. The downside is the daily admin, manually updating beds, chasing rate parity, and dealing with last‑minute changes.
A proper Hostelworld integration fixes the busywork:
No more double bookings.
When inventory changes (because of a booking, a cancellation, or a front‑desk adjustment), Hostel Mate pushes the right availability back to Hostelworld and any other connected channel.
Faster pricing decisions.
Instead of updating Hostelworld one date at a time, you update pricing once in Hostel Mate and let your channel strategy run in the background.
Less training, fewer tabs.
New staff don't need to learn five different systems to do one job. The team works from one calendar and one set of rules.
What syncs between Hostel Mate and Hostelworld
Availability & inventory
Hostel Mate keeps your availability accurate on Hostelworld as your calendar changes throughout the day. New bookings reduce availability automatically, cancellations restore inventory automatically, and stop‑sell/close‑day logic is handled from the channel manager side.
Built for hostels (not hotels pretending to be hostels)
Dorm‑first mapping and bed‑level logic
Hostels live and die by dorm inventory. Hostelworld is built around per‑bed inventory and pricing, and Hostel Mate is designed to match that reality.
Sell dorms per bed / per person
Keep private rooms and dorms under the same roof, under the same calendar, and reduce overbookings caused by "room‑based" systems that don't understand beds.
Pricing rules that match Hostelworld's model
Hostelworld pricing behaves differently than some other OTAs, especially for private rooms. Private rooms are typically priced at max occupancy (so a "Double" is priced for two people), while dorms are priced per person. Hostel Mate's mapping and pricing rules are set up with this in mind.
Pricing tools that fit your Hostelworld strategy
Derived rates (protect your net revenue)
Hostelworld can be a high‑volume channel, but commissions and channel costs add up. With derived rates, you can mark up Hostelworld rates to offset commission, keep your base rate intact for direct bookings and other channels, and avoid constant spreadsheet math every time you tweak prices.
How the "latest" Hostelworld implementation helps day‑to‑day
Hostelworld's channel connectivity is designed so that stop‑sell and availability changes are handled through your channel manager, meaning Hostel Mate becomes the place you work, not the extranet.
- You're not racing to update Hostelworld after every walk‑in or group booking
- Your team trusts the calendar because it's consistently updated
- You reduce the risk of "looks available on Hostelworld" surprises
- You can run Hostelworld as a serious channel without adding admin overhead
Setup in three simple steps
Connect Hostelworld
Start in Hostel Mate, confirm your property details, and we'll guide the connection so it's clean from day one.
Map room types and rate plans
We'll match your Hostelworld room types to the correct rooms/beds in Hostel Mate and connect the rate plan(s) you want to sell. This is where we make sure occupancy and bed counts line up, dorm pricing is per person, private room pricing follows Hostelworld's structure, and your currency and rate logic are correct.
Go live (with checks, not guesses)
Before switching on, we verify mapping, prices, and your key rules. Then your first sync populates the Hostelworld calendar and bookings start flowing the right way.
Frequently asked questions
Yes. Use derived rates or base‑rate adjustments for Hostelworld so your net revenue stays healthy, while your direct pricing strategy stays intact.
Cancellations sync automatically and inventory reopens quickly. Changes are supported where Hostelworld sends them as modifications; in some cases a "change" may come through as a cancellation + new booking, and Hostel Mate will still keep availability accurate.
Updates are frequent and designed to be near real‑time. In practice, new bookings and availability/rate updates are typically processed very quickly, but timing can vary slightly by update type and channel windows.
Absolutely. Sell dorms per bed, private rooms per room, or both, whatever matches how you run your hostel.
Stop‑sell is handled through Hostel Mate (your channel manager). That means you can close dates for maintenance, group blocks, or operational reasons without manually editing Hostelworld day by day.
Hostelworld generally doesn't support CTA/CTD via channel connections. Most hostels achieve the same goal using Min LOS, Max LOS, and stop‑sell rules. If CTA/CTD is a must-have for your workflow, we'll help you plan the best alternative.
Your reservations sync into Hostel Mate so the team has the details they need. Guest messaging and any Hostelworld‑side payment flows still happen through Hostelworld's tools and policies, while Hostel Mate focuses on keeping your operations (calendar, inventory, pricing, and rules) accurate.
Ready to Manageyour dream Hostel?
