Hostel property management system
Run your hostel with
direct bookings
Hostel management software: beds, bookings, payments and every OTA on one calm screen. Built for hostels, and only hostels.
No per-booking fees. Cancel anytime.
Sunset Hostel
Lisbon, PortugalSelect Dates & Guests
Main Highlights
1 Bed per night
What HostelMate is
HostelMate is hostel management software: a property management system that sells dorm beds one at a time, a booking engine on your own website with no commission, and a channel manager for Booking.com, Hostelworld, Airbnb, Expedia and Agoda. Lite is $19 a month for up to 30 beds. Advanced is $45 with unlimited beds. No per-booking fees on either.
- From $19 a month
- 0% commission
- No per-booking fees
- 100+ channels
- Channel manager included on both plans.
Built for hostels, not hotels
Hotel software counts rooms. A hostel sells beds, and that one difference runs through everything: the calendar, the OTA sync, the price list, the group of twelve at the door at 11pm. HostelMate has used the bed as its unit since day one, and we only work with hostels.
Dorm beds, sold one at a time
Mixed dorms, female-only dorms and private rooms on the same calendar. Sell an eight-bed dorm as eight beds, or as one room to a group, and never both at once.
How bed-level inventory worksHostelworld and the OTAs, synced per bed
A bunk sold on Hostelworld comes off Booking.com and Airbnb straight away, and the booking lands on that bed in your calendar. Nothing to split by hand, nothing to check at 2am.
See the channel manager
Groups, long stays and walk-ins, one calendar
Hold twelve beds for a group, keep the monthly guest on bed 3, and sell tonight's leftovers to whoever walks in. Drag a guest to another bed and every channel follows.
See the bed calendar
73.7%
of hostel bookings came through OTAs in 2025.
Cloudbeds, 2026 State of Hostels report
28%
more direct revenue at Kirkby Stephen Hostel (40 beds, UK) after the booking engine went on their own website.
Read the case study$70 to $80
a month now lost to no-shows at Rovers (68 beds, Dubai), down from $330 to $355 before.
Read the Rovers storyEverything a hostel runs on, in one place
Six jobs, one login. Each has its own page if you want the detail.
Bed calendar and inventory
Every bed on one calendar. Move a guest with a drag, hold a group, see who is in tonight.
See how it worksChannel manager
Booking.com, Hostelworld, Airbnb, Expedia, Agoda and 100+ more, synced per bed in both directions.
See how it worksBooking engine
Guests book on your own website and you keep the whole amount. No commission.
See how it worksPayments and deposits
Cards through Stripe or Nomod, payment links for deposits, OTA virtual cards charged from the booking.
See how it worksGuest messaging and inbox
WhatsApp, email, Booking.com and Airbnb messages in one place, with saved replies for the questions you get every day.
See how it worksRate plans and pricing rules
Set a rule once, like raise the price when a dorm is nearly full, and it runs on every channel.
See how it works
What it costs
Lite is $19 a month for up to 30 beds. Advanced is $45 a month with unlimited beds. Both include the channel manager and the booking engine. No per-booking fees, no commission, no setup fee. Cancel anytime.
Pay yearly and it is $18 and $43. Seasonal hostel? Your bill can drop for three months in the low season.
Moving from Cloudbeds, Excel or another PMS
The move is deliberately unglamorous. Export what you have, send it as it is, get the beds mapped once. Your channels keep selling the whole time.
From Cloudbeds
Export your reservations and guests while the subscription is live, email the files as they are, then move channels one at a time. The longest step is usually your notice period.
From a spreadsheet
Email the sheet exactly as it is, odd tabs and all, to contact@hostelmate.co. A person on the team loads it, usually within an hour or so. Please don't tidy it first.
From another PMS
BananaDesk, a hotel PMS, Hostelworld Inbox: if it exports, it comes across. The import is usually done within a day, and mapping your beds properly is the part worth doing slowly.
Hostels that run on HostelMate
Putting the booking engine on our site completely changed our margins. Add in the online check-in, and guests basically walk in, grab a key, and hit the bar. It's exactly the vibe we want to set.
Owners who moved off Little Hotelier and BananaDesk say why in their Capterra reviews.
Questions people ask before choosing hostel software
It is the software a hostel runs its day on: the bed calendar, bookings from your own website and the OTAs, payments, guest messages and prices, in one place. The difference from hotel software is the unit. It sells and tracks beds, not rooms, so an eight-bed dorm is eight things to sell and a private room is one. Most hostels pair it with a channel manager and a booking engine; HostelMate includes both.
A hostel PMS treats the bed as the unit. Hotel software treats the room. That one difference decides how the calendar looks, how a dorm sells on Booking.com and Hostelworld, how a group of twelve is held and how a price is set per bed. Hotel software can usually be configured for dorms, but someone then translates rooms into beds by hand every day.
HostelMate is hostel management software: a property management system with bed-level inventory, a commission-free booking engine for your own website, and a channel manager for Booking.com, Hostelworld, Airbnb, Expedia and Agoda, with guest messaging over WhatsApp and email. It has been built for hostels only since 2020 and is run from Dubai. There is a web app and apps for iOS and Android.
Hostels, and only hostels: from a ten-bed place to a group running several properties from one account. Lite covers up to 30 beds and Advanced has no limit, and both include the channel manager, so a small hostel selling on Hostelworld and Booking.com gets full sync from the first month. If you run only private rooms, a small-hotel system may fit you better, and we would rather say so on a call than sign you up.
Lite is $19 a month for up to 30 beds. Advanced is $45 a month with unlimited beds, plus accounting, dynamic pricing rules, permissions per staff member, API access and 24/7 live chat. Yearly billing brings them to $18 and $43. There are no per-booking fees, no commission on direct bookings and no setup fee; the only extras are the optional add-ons listed on the pricing page and whatever your card processor charges.
Yes, all three with two-way sync, plus Expedia, Agoda, Google Hotels and more than 100 other channels. Availability moves per bed: sell a bunk on Hostelworld and it comes off Booking.com and Airbnb, and the booking lands on that bed in your calendar. The channel manager is included on both plans, not sold as an add-on.
No. You can open the live demo without signing up, which is the real product with sample data, and book a free call to walk through your own setup. Plans are monthly and you can cancel at any time.
Export what your current system gives you, or take your spreadsheet exactly as it is, and email the files to contact@hostelmate.co. A person on the team reviews and loads them, usually within a day and often within the hour for a smaller property. Then your beds are mapped once and the channels move over one at a time, while they keep selling.
Have a look before you decideThe demo is the real product with sample data. Pricing fits on one page. If you would rather talk it through, book a call and bring your bed count.
Looking for the best hostel management software that grows with you? Or maybe you need a channel manager that opens your doors to guests from all over the globe. With HostelMate, you're in good hands. Our platform helps you stay on top of your day-to-day tasks, make informed choices, and manage your hostel from anywhere you happen to be, so you can focus on what matters most: welcoming your guests and running a thriving business.
Get personalized support and see how HostelMate can transform your business